AI tools are already in your organization, whether there's a policy or not. Staff are pasting content into ChatGPT right now. The question is whether there are guardrails around what goes in.
Clear, specific rules for what data can and can't be entered into AI tools, written in plain language staff will actually follow.
A vetted list of AI tools staff are permitted to use, evaluated for data handling practices before approval.
Practical guidance on what's safe to share with AI tools and what isn't, tied to real examples from your industry.
AI tools and their data practices change fast — policy gets revisited regularly rather than set once and forgotten.
Without a policy, the default behavior is whatever feels convenient in the moment — which is exactly how client data, patient records, or financial details end up inside a public AI tool with no oversight.
No — the goal is safe, sanctioned use, not a blanket ban that staff will quietly ignore anyway.
Yes — AI features inside your existing software (email, CRM, etc.) are covered by the same policy and review process.
Book a free intro call and we'll talk through your specific setup, no pressure either way.